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New England Society of Plastic and Reconstructive Surgeons, Inc.
Ph / (603) 880-4385
Exhibitor Information
ATTENTION ALL EXHIBITORS!
If you are an Exhibitor,
Please Read the Information Below.
If you are a Convention Coordinator,
Please Make Sure that
the Representative Covering this Meeting
Gets This Information.
This year the 52nd Annual Meeting of the New England Society of Plastic and Reconstructive Surgeons will be at Ocean Edge Resort and Golf Club on Cape Cod in Brewster, Massachusetts. Exhibitors should review the Exhibitor Floor plan to select their #1 and #2 table location choices. The pricing structure for exhibit space has changed this year. Instead of having one flat rate for each exhibit table, there are now 3 different rates for tables, depending upon where your table is located in the exhibit area. In order to accommodate everyone's pocketbook and cope with continuing restrictions that have been placed on sponsoring functions at this meeting, you can now find an exhibit table to match your budget.
If you have been a prior exhibitor at the New England Society meeting, you already know that you get great exposure at this meeting, in and out of the exhibit area. If you are new to this meeting, we look forward to having you join us this year! If you have any questions, please call Charlotte at 603-880-4385; she will be happy to help you.
Print out the Exhibitor Registration Form, which is available at the bottom of this page, complete it and fax your form if paying by credit card to Charlotte at 603-880-6660. If your payment is coming as a check from the Corporate office, please indicate that information on your form before faxing it to Charlotte at 603-880-6660, so that table selections can be made. DO NOT wait for the Corporate Office to send the check with your registration form.
Please Note - Tables will be assigned on a 'first come, first served' basis.
If there will be more than one representative at the meeting, it is important to list the 'Contact Representative' first and indicate their email and best phone number (cell or office). The Contact Rep will be the one receiving all confirmations for payment receipt and table selection, or if there are any questions.
ROOM LOCATION - The Exhibits will be in Ballroom CD. [The Scientific Session will be in Ballroom AB.] Exhibit Table Cards will once again 'mark' each assigned table with their company's name. Exhibitors will have the opportunity to check the Exhibit space and their table location.
Early on Saturday morning the exhibit tables will be set up in Ballroom CD and be ready for each exhibitor. The Saturday morning and Sunday morning 'Breakfast with the Exhibitors' and Coffee Breaks will be in the exhibit area as usual, allowing all attendees easy accessibility to visit the exhibits.
BOOTH DESCRIPTION - A draped 30" x 6' table with an accompanying chair will be provided. There is no pipe and drape. Both breakfasts and both coffees will be held in the exhibit area. Please refer to the Schedule of Events for an overview of the weekend and exhibit times.
ELECTRICAL / TELEPHONE / AUDIO VISUAL EQUIPMENT - Exhibitors requiring electrical, telephone or internet connections, or any audio visual equipment must request these services in advance. Please contact Ocean Edge Resort directly at for these services.
EXHIBIT SET-UP AND BREAKDOWN - Exhibitors will have access to the exhibit area beginning at 6:00AM on Saturday morning. Please refer to the Schedule of Events for times. At the end of the meeting on Sunday early afternoon, all of your exhibit materials must be boxed up and ready for shipment. You may leave your materials in the exhibit area with the proper shipping documents attached. Please make sure that you have an airbill for your return shipment. All boxes will be picked up by your carrier on Monday morning.
PRE-SHIPPING MATERIALS - Ocean Edge Resort has limited storage capacity and will only accept shipment of materials 2 - 3 days in advance of the meeting. Please label all packages with the following information:
Ocean Edge Resort & Golf Club
A Complete Address is Coming Soon.
ATTN: Put Your Company Name Here
N.E.S.P.R.S. Meeting
June 3 - 5, 2011
Exhibitors are responsible for the return shipping on all packages and boxes.
"The Exhibitor assumes the entire responsibility and liability for losses, damages, and claims arising out of exhibitor's activities on the Hotel premises and will indemnify, defend, and hold harmless the Hotel, its owner and its management company, as well as their respective agents, servants, and employees form any and all such losses, damages, and claims."
PLEASE CALL CHARLOTTE @ 603-880-4385 WITH ANY QUESTIONS.
THANK YOU FOR YOUR COOPERATION !!!
Click here for Exhibitor Floor plan.